- Sales & CRM
- Business Intelligence
Document management is something that many companies are beginning to realise they need – but only because they've now realised that they have little or no control over the various repositories in which they store their documents.
It's always been common for companies to implement document management retrospectively, but whether you're taking this enforced approach or are being proactive, the cloud's an obvious consideration for your implementation.
It's common for companies to implement document management retrospectively and the cloud's an obvious consideration for implementation
When you're implementing a document management application you have some very simple considerations:
The first three of the above are, of course, bread and butter for cloud operations – and so there's no surprise that there are so many companies out there offering it. The offerings can be split roughly into two types: SharePoint and “not SharePoint” - but whatever the offering you'll find a similar set of core features:
Depending on the relative importance you give to these factors, the decision to move to a cloud-based document management system will fall into one of two categories:
If you're primarily concerned with robustness, directory structure and access control, you're in the "cloud is a very attractive option" category. If portability, remote usage and document sharing (particularly with parties outside your organisation) are the priority, you're in the “Why would I do it any other way than cloud” category.
Storage, servers and apps are all expensive to run internally. Document repositories grow quickly and benefit hugely from SAN-based storage which can implicitly de-duplicate at block level whilst not affecting performance. Big document repositories can benefit from the economies of scale available to large companies that can afford a vast SAN infrastructure, but particularly (though not entirely) in the SME market the most effective way to benefit from the economy of scale is to use someone else's.